How Rex Squad Saves 15+ Hours Per Week for Growing Teams

Time is the one resource you can't manufacture. For growing teams, every hour spent on repetitive tasks is an hour not spent on strategy, creativity, or customer relationships.

We've been working with early Rex Squad users to understand which workflows deliver the biggest time savings. Here's what we've learned.

The Time Audit

Before diving into solutions, we asked users to track their time for one week. The results were revealing:

• 32% on email and communication management
• 24% on research and information gathering
• 18% on data entry and formatting
• 15% on scheduling and coordination
• 11% on actual high-value work

That last number is the problem. Only 11% of time on work that truly moves the needle.

High-Impact Workflows

1. Meeting Preparation (3-4 hours saved weekly)

Before Rex Squad:

• Manually review CRM notes before calls
• Search emails for recent conversations
• Check LinkedIn for updates
• Create agenda documents

With Rex Squad: "Scout" prepares comprehensive briefings automatically. It pulls relevant context from your CRM, email history, and public sources, then creates a pre-call document with key talking points and potential objections.

"I used to spend 30 minutes prepping for each sales call. Now I spend 2 minutes reviewing what Scout prepared. Same quality, 10x faster." — James K., Sales Director

2. Lead Qualification (5-6 hours saved weekly)

Before Rex Squad:

• Manually review each inbound lead
• Research company background
• Score based on fit criteria
• Route to appropriate team member

With Rex Squad: "Scout" analyzes every inbound lead in real-time. It researches the company, scores against your ideal customer profile, and routes qualified leads with a summary of why they're a good fit.

3. Content Research (4-5 hours saved weekly)

Before Rex Squad:

• Search multiple sources for information
• Cross-reference facts
• Synthesize findings into usable format
• Organize source citations

With Rex Squad: "Doc" handles research requests end-to-end. Give it a topic, and it returns a structured document with key findings, supporting data, and source links.

4. Report Generation (3-4 hours saved weekly)

Before Rex Squad:

• Pull data from multiple dashboards
• Create charts and visualizations
• Write executive summaries
• Format and distribute

With Rex Squad: "Doc" generates weekly reports automatically. It pulls data from your connected tools, creates visualizations, and delivers formatted reports on your schedule.

The Compound Effect

These time savings compound. Here's what 15 hours per week looks like over time:

| Timeframe | Hours Saved | Equivalent | |-----------|-------------|------------| | 1 Month | 60 hours | 1.5 work weeks | | 1 Quarter | 195 hours | Nearly 5 work weeks | | 1 Year | 780 hours | Almost 20 work weeks |

That's 20 work weeks per year redirected from busywork to meaningful work.

Getting Started

The key is starting with one workflow. Pick the task that:

1. Happens frequently (daily or weekly)
2. Takes significant time (30+ minutes per occurrence)
3. Follows a consistent pattern
4. Doesn't require your unique expertise

That's your first candidate for delegation.

Real Results

Our early users report an average of 15.3 hours saved per week within the first month of active use. Some teams are seeing 20+ hours as they expand to more workflows.

The difference isn't just efficiency—it's the quality of work that happens in those reclaimed hours.

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Ready to reclaim your time? Join the Rex Squad waitlist and be among the first to experience AI employees that actually work.